SharePoint Governance - Part 2

SharePoint Governance - Strategy

Governance for SharePoint could be defined as your strategy for delivering the business solutions your end users want, within the scope of the technology, while maintaining those business constraints.

Your governance standards require monthly auditing of permissions, to ensure that the right people have access to sites and content. Additionally, there is a desire to maintain consistent taxonomy and content types across environments so that content can be migrated from the extranet to the intranet as external projects come to an end. 

What's all behind Governance definitions?

A review of your environment may be the first thing required. This analysis of SharePoint will help you to understand how your users are interacting with SharePoint.

For example, what sites are out there, are they used, who has access, what type of content are they uploading, how many content databases are there, etc. When it comes to enforcing your SharePoint governance strategy, it is important not to be too restrictive. Users can be put off by technology very easily, so it is important to have a balance. This is why regular reviews are important to ensure your governance policies are effective.

This should not simply be a review of the technology, but must include your users. For example, conduct user surveys to understand what they think of SharePoint and how they use it. The results may then lead you to changes to your initial governance policies.


Courtesy : Christian Buckley, MVP

@anoopav